How to Fill Out a Proxy Form

The following instructions are based on a sample proxy form. The file is in PDF format and can be opened with the free Adobe Reader.

For # 1, simply put in your unit number, such as 1010 or 4.

For # 2, print the name of the person to whom you are giving your proxy form. It can be a friend, a relative, a neighbour, or the manager, or the president of the condo, or a board member. It is preferable that this is a person you trust.

Just in case this person may be absent, she or he can then pass on your proxy to another person. This is why you have to give another name of yet another person you trust. (But it is not a huge problem if you do not provide a second name.)

For # 4, after you have decided whom to vote for, then print the names of the two candidates. (At times, there is only one name and, if you don’t want this person to be elected, then put a line instead.) Or put the name of another person you would want to see on the board: It is not likely that this person will be elected but you will have made a point.

If you don't like any of the candidates, please do not leave the space blank because this is an invitation for someone to fill in names that you don't want...and this is fraud.  Instead, draw a double line across where the name should be so that no one can add any name; or, yet, add the name of a person you would like to see on the board (this is called a "nomination").

The same procedure applies for # 5.

# 6 occurs only occasionally. You want to find a way to say whether you are voting for or against this by-law. In some condos, there is a tick box with yes and no. But this is a problem because anyone can insert a tick mark....! or circle a yes or no choice....!

At the end, put the date following the  example below:

Dated this 10th day of January, 2012, at 7:15 and circle either am or pm.

Then sign your full name and print it in the same type of print that you have used for the votes—this is helpful to detect a fraudulent use of your name. Then, include your unit number as done for # 1.